Tips on Shipping Your Artwork for the SDA WA Fiber Fusion Exhibition

Tips on Shipping Your Artwork for the SDA WA Fiber Fusion Exhibition         by Vicki Gerton

I would like to thank Laura Russell at 23 Sandy Gallery in Portland, OR for most of these very good ideas on shipping artwork!

Since this is a traveling show, your shipping boxes will be carefully stored while your artwork is on exhibit and your artwork to be stored inside your own box between venues and for transporting to the next venue.

no bubble mailersno packing peanutsshipping-boxsshipping tubes

PACKAGING

  • Ship your artwork in a sturdy box or a tube, not in bubble mailer or envelop. This box or tube should be sturdy enough to last through round trip shipping and the travel between venues.
  • Inside the box or tube, place your artwork in a plastic bag, allowing a margin all around inside the box. Pad this margin with bubble wrap or other padding material.  DO NOT USE PEANUTS–they make a mess.  If you use tape, use low tack tape (blue painting tape works well).  Do not use clear packing tape which must be cut with scissors or a knife risking cutting your precious artwork.

blue painters tape                    No Duct tape

  • Label your packing material with your name and title of the piece.
  • Include a packing slip inside the box with your name, address and contact information, the recipient’s address, title of your artwork(s), quantity sent, retail price or insurance value. Also include a photo of your artwork for quick identification of what artwork goes in your box (low resolution or snapshot is ok).
  • If your piece requires special instructions for hanging, include these in with the packing slip.
  • Check with shipper as to tape requirements on outside of box. Never use duct tape because it does not adhere properly to cardboard.
  • You must also include a prepaid return shipping label so your artwork can be shipped back to you after the showing in the last venue.

 

SHIPPING

  • For the least expensive ground shipping, plan to ship a week before the work needs to arrive at destination. If you ship on a Monday, your artwork will probably spend the least time in transit.
  • FedEx Ground is good and they provide excellent tracking. You will be able to generate a pre-paid return label.  FedEx also has a shipping time calculator to help you know when to send your package off.
  • United States Postal Service (USPS) is another good option. There is some tracking on priority packages.  However, they will not be able to generate return shipping labels in advance.  You can buy enough stamps, but that requires standing in line for any package over 13 ounces.
  • UPS is OK but some report problems.
  • FedEx and UPS allow you to open an account online. You can create shipping labels online and have your credit card billed.  You can also print your return label and you will not be charged until your package is actually sent back to you.  You weigh your package yourself on your studio or kitchen scale.

 

INSURANCE

  • You are responsible for any insurance you wish to put on your artwork during the shipping to and from the Fiber Fusion Exhibition.
  • FedEx will not insure over $500 value.
  • To collect any claims from the shipper you will need to prove the value of your claim. Some shippers only pay materials, and some will pay only the wholesale value.
  • Some retail shipping services have third party insurance services.

 

SDA Newsblog sources for packing your art

 

[Hot Tips on Shipping Your Artwork.jpg} Hot Tips on Shipping Your Artwork http://www.surfacedesign.org/newsblog/hot-tips-on-shipping-your-artwork by Patricia Malarcher who is a studio artist and independent writer and Editor of SDA’s quarterly Surface Design Journal for 18 years (1993-2011). She lives and works in Englewood, New Jersey.

Fiber Fusion Workshops at Allied Arts Gallery

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I’m sure you are all planning your trip to Richland to view SDA Fiber Fusion 2016 next month. There are so many interesting things to see and visit in the area.  Take some time also to enhance your skills at one of our workshops which are being taught in conjunction with the show!

 

 

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Silk Painting Example 1 – Hibiscus

You could begin with An Introduction to Silk Painting  – a workshop being taught by SDA-WA member, Rebecca Wachtman.  Do you love the idea of painting your a scarf that is uniquely your own, or perhaps you’re thinking bigger – painting fabric for an art project.  An Introduction to Silk Painting workshop is just the thing to get your feet wet with a small project that will teach you the basics!

 

This workshop will be teaching you about working in the Serti Technique. Serti means “closing”, “Wall”, or Fence”…what it really refers to is using a resist to stop the dye from flowing into undesired areas of your painting.

 

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Silk Painting Example 2 – Crocus

Learn how to select silks, silk dying and painting basics, color mixing and fun texture techniques.  Each student will apply resist to create a floral pattern and then paint their own, hand-dyed/hand-painted, 12″ square of silk art.   The workshop has a great price too!  $50 for Allied Arts Gallery members and $60 for non-members. An Introduction to Silk Painting will be held on June 11th, 2016 from 9am-12pm.  Click here for more information the workshop, or visit to www.galleryatthepark.org

 

 

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Ice Dyeing Example

Did you know that paint sits on the surface, and that dye chemically bonds with the fabric? The way dyes bond to fabric is the reason why dyed fabrics can be washed and rarely lose color.  Continue your Fiber Fusion education with a workshop on resists and dyeing using modern Shibori techniques with the added bonus of getting to take home your own ice-dyeing packet (which you’ll start in class but get to finish on your own).

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Folds-Resist Example

Rebecca will lead you through several different Shibori-resist techniques which you will bring home as set of samples to inspire you, or to use in your next project.  The workshop is titled Resisting Your Dyes with an Ice Kicker, and will be held on June 11th, 2016 from 1pm-4pm.  It’s price is $35 for Allied Arts Gallery members and $45 for non-members. Click here for more information on this workshop, or go visit www.galleryatthepark.org

 

 

Allied Arts will also be holding a workshop on wool carding called Creative Carding (taught by Kim Perkins). You will look at different grades of wool and other fibers, experiment with color-mixing as you card to get artbattsthreeexactly the shade you want,  prepare rolags for spinning or make batts for felting.  The Creative Carding workshop will be held on June 4th from 2pm-5pm.  The cost is $50 for members and $60 for non-members.  For more information, click here or visit www.galleryatthepark.org 

 

For more information on all of the workshops available at Allied Arts Gallery, please visit http://www.galleryatthepark.org/adult-workshops/

 

WORKSHOP PROPOSALS (for the Fiber Fusion Show)

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Greetings!

After the wonderful response to the 2016 traveling exhibition, we now ask
you to turn your attention to our call for instructors.

Will you share your skills and techniques?  Have you a particular method
you would like to teach? We would like a good variety of classes, so if you
have some unusual ideas please let us know.

There will be wet and dry facilities available. You can apply to one event
or all four. Children’s and adults’ classes, or short workshops. Take your
pick! We look forward to hearing from you and finding new skills to master.

Surface design Association website has several resources for teachers,
including class planning and activities. See the following link for details
http://www.surfacedesign.org/teach-learn/resources-educators

Deadline for teacher proposals for Richland show in June is April 8 For
full information on making a proposal go to:
https://surfacedesignwa.com/2016/03/10/teacher-proposals-needed-for-fiber-fusion-show/

Fiber Fusion Received 245 Entries From 88 Artists!

WOW!   We are blown out of the water! We received 245 entries from 88 artists!

That represents about 40% of our membership! We are pleased that the homegrown entry system developed by Claire Jones worked with very few problems. Thanks to all who entered. It is confirmation that we are doing the right thing. I am thrilled and excited to see your art.

Next steps:

April 5th Jurors meet to make decisions about who is accepted and awarded a prize.
April 16th email notifications of acceptance
May 15th-27th (exact dates to be determined) Art due at Allied Arts
June 1-23rd Dates of the show
Saturday, June 4th Possible Workshop (yet to be announced)
June 5th reception, juror talk with Layne Goldsmith

Here’s An Addtional Opportunity for SDA-WA Members!

We Have A Teaching Opportunity – Call for Proposals

We are excited to provide you with an opportunity to teach and our visitors with opportunities to gain new skills and insights while attending the shows.

Classes will run in conjunction with each of the shows, and we are now looking for instructors to teach a variety of surface design and fiber related classes and workshops at Allied Arts Center and White Bluffs Quilt Museum in Richland WA. Dates are 1-23 June, 2016.
Please Click Here for more information.

If you are interested in teaching at our other venues for Fiber Fusion, a call for proposal will be released in a few months.

    VALA- Redmond  Nov 2016- Jan 2017
    Northwind – Port Townsend Feb 2017
    Schack – Everett March-April 2017
Please send proposals to: event.surfacedesignwa@gmail.com
Due Date (for Allied Arts): April 8, 2016

Reminder – Fiber Fusion’s Call For Art Ends on March 20th, 2016!

The Fiber Fusion Call for Entry deadline 
is 3 weeks away– March 20th.
Our wish is that we will have a full breadth of surface design artwork to show the public and that as many Washington State SDA members participate as possible. Let’s show the art world the innovation and creativity that is possible!
What is Surface Design
Does your artwork qualify as surface design? The question is still being raised. To me, this definition encapsulates it all, especially the last sentence:
Surface design refers to any process that gives structure, pattern, or color to fiber. Fibers used could include handmade felt, paper, fabric, or basket-making materials. Textile here is defined as any natural or artificial fiber or a non-textile element, such as metal, that takes on the properties of fiber or is used in combination with textiles. To these surface designers dye,paint, print, stitch,and otherwise embellish. More than the methods, surface designers are interested in the unlimited options for enhancing and experimenting with color, texture, and design.

Entering A Show – Step One, Create Your Art Inventory.

Fiber-Fusion-Logo-Web-400x484Entering A Show – Step One, Create Your Art Inventory             Written by Barb Matthews

With the opening call for our Fiber Fusion Show in mind, we thought it might be helpful to review the various steps needed to create a successful application for any open call from shows or galleries.

We will be posting a series of steps designed to prepare you for applying to shows and galleries etc.  If you’re new to this process, these steps should provide you with some basic tools to help you stay organized and produce quality entries.  If you’re already participating in shows, these steps are a great reminder for you as well.  As artists, focusing on our art is always our desire, but in reality, a good amount of business needs to be conducted if we want to become successful!penandpaper

Before you even decide to enter your art into a show and complete a call for entry form, it is a good idea to create an inventory of the art you want to enter. The inventory will serve for insurance purposes and will be your record of when you finished your art, where your art was shown, the price, the materials, artist statement, and what has sold. Plus, having the inventory will make completing the entry form much easier.

Camera to computerMost shows will require you to name your photos with your name, usually last name, then either your first name or initial, the title of the art, and whether this is a full or detailed image, for example: Matthews_Barbara_Happier Days_Full.jpg.  Using that naming convention for all your photos makes the entry process that much easier.   If you organize your photos under one folder, you can easily find them when it’s time to complete the entry form. *More on preparing photographs of your art will come in a later post.

Below are some recommended fields of information that you could have in your inventory (Please note that not all of this information will be required by a gallery or show, but it important to track for business purposes!):

Inventory of Art, Definition of Fields

Field Description
Title of Piece The name of the piece as you would like it to appear on the label and in a portfolio.
Date art finished Month and year the piece was completed. If you are like me, this date is a few dates before the first show date.
Width in inches (whole numbers) Width in whole inches.
Height in inches Height in whole inches.
Depth in inches If the piece has a three dimensionality to it, then enter the depth in whole inches. In cases where a piece is not in standard rectangle shape, enter the maximum of the width, height, and depth.
Materials and Techniques Usually there is space on the label for one or two lines for the materials.   You will save yourself some editing later, if you stick to less than 120 characters (including spaces) for this field. The main idea is to include enough, so that the viewer has an idea of the process.   For example, ‘Hand-dyed silk using the Shibori method, wax resist, and machine stitching’. Please note, if you use a product that was made by someone else, you should note that, for example ‘Purchased hand-dyed silk…’ This prevents misrepresentation of your art to the juror and public.
Statement about the art (maximum 500 char) Here you talk about the inspiration for your art and hopefully draw the juror and viewer into the moment(s) when the art was created.   Colorful, descriptive adjectives and active tense make the description more interesting. To help, think of asking yourself the following questions:

1. What inspired you to make this piece?

2. What does the piece mean to you?

3. What is unique or special about the way you make it?

Speak from the heart and after the first draft, eliminate the lofty language that doesn’t add to the description and will only serve to turn the viewer off.

Insurance value If you keep good records of the materials and supplies used, you will have an easier time developing a value for insurance purposes. Unless you have a track record of sales on similar art, a claims adjuster will want this documentation of costs. The insurance value is not the price you place on a piece or the amount you receive after the commission is deducted. The insurance value will not change over time, but the price may.
Where art has shown  It’s a good idea to keep a list of all the places a piece of art has shown.  Many galleries or shows have rules about artwork having previously shown at locations close to them.
First venue where art was shown Keep track of where your art has shown, this will prevent showing in the same area/gallery in the future. This official name also is your reference in the future—was it Northern Lights Arts, Northern Light Art Center?
Dates shown The start and end dates of the show.
Price at that venue Price listed at this venue. This does not suggest that the price of the piece should change from venue to venue. Goodwill with the customer will not be preserved if a customer bought a piece at a higher price just weeks before seeing a similar piece in another venue at a lower price. However, that said, you may want to move your art and lower the price if there is adequate time between shows.
Second venue where art was shown Repeat these above four rows for the second, third and subsequent places the art was shown.
Images of piece Names and file locations
Full image Show requirements for title of image files are typically Last Name, First Name, Title of Piece, and whether an image of the ‘Full’ art or ‘Detail’ image.   These could be separated by underlines, for example—Matthews_Barbara_Ghostly Trees_Full.jpg. If you store your image with this name, the process to upload images for a call for entry will be easier. Images in a jpg format are universally accepted format. You should always retain an image at the highest resolution possible, so you can prepare an image that meets the requirements. On a PC, if you right click on the image and select Properties and Detail, you will see the resolution of the image and the dimension of the image in pixels.   On a Mac, Open any image in Preview and press Command+I.

There will be more on image size in a future post.

Detailed image (Ex: Matthews_Barbara_Ghostly_Trees_Detail.jpg)
Photographer This field is the name of the photographer, if you, then your name.   Photographers are artists too and should receive credit for the images.
Status of the art Has the art sold, what price? What was your share and date sold?
Name, Address, and email of the buyer To put on email list for announcement of other shows.
Awards Received Title and amount of award.

Inventory or Art Template

 

This is a template you are welcome to use for your art (The light grey fields are not required for the SDA-WA Fiber Fusion show)

Field Information about art
Title of Piece
Date art finished
Width in inches (whole numbers)
Height in inches
Depth in inches
Materials and Techniques
Statement about the art (maximum 500 char)
Insurance value
Where art has shown
First venue where art was shown
Dates shown
Price at that venue
Second venue where art was shown
Dates shown
Price at that venue
Third venue where art was shown
Dates shown
Price at that venue
Names and file locations of Images of piece
Full image
Detailed image
Photographer
Has the art sold, what price? What was your share?
Name, Address, and email of the buyer
Awards Received

 

We hope you find this helpful!  We’d love to hear from you if you have any feedback or suggestions!!

Sincerely,

The SDA-WA Team

 

 

 

 

 

 

 

 

 

New Fiber Fusion Exhibition Website for WA SDA

fiber fusion show

Our 2016-2017 Traveling exhibition now has its own website!  Go to http://sdafiberfusionshow.org/ to see it.  The entry form will be up there on January 15 and entries are due by March 20, 2016.  Thanks to SDA member Claire Jones for doing such a beautiful job on putting this together.

We also have had our first donations and sponsors come in.  We’re pleased to announce that on top of our jurors’ prize awards, the ‘Deb Taylor Spirit of Exploration Award’ is being funded courtesy of Gay Jensen and Bud Taylor.  We’ve also received a small event grant from SDA national- thanks to Pat Herkal for leading this up with the grant proposal.  Our donation button will be added to the website soon, but please feel free to contact us if you’d like to contribute towards the exhibition.  The more money we can raise, the more we can do (we’d love to get a professional catalog printed of Fiber Fusion!)

If you haven’t ever entered a juried show, this is a terrific opportunity to learn the process. We’re planning to do several blog posts to help our membership and readers learn all you need to know for completing and submitting a show entry.  Please let us know if there are specific topics you’d like us to cover.

We’d love your comments and suggestions on the website, as well as any questions you might have on the process.

Pad Your Artistic Resume by helping out!

Searching Song Instrument by Danielle Bodine

Searching Song Instrument by Danielle Bodine

Not only is this an opportunity for exhibiting your artwork, it’s also a place where you can contribute a little of your time and talent!  Each location (Richland, Redmond, Port Townsend, and Everett) will need a crew of volunteers… even if you can’t oversee a complete area, let us know if there is a part of the job where you’d be able to help. Here are some areas we could use some assistance:

Local Operations Chair –Sees that artwork is checked in, finds volunteer to store packing material, assists in the installation, finds volunteers for the reception, assisting at the workshops and presentations, counting of ballots, signage, placement of postcards. Repackage art for transport, store art, transport to next venue. Send thank you notes.

Local area PR and Marketing—Sees that lists of newspapers, association newsletters, galleries, stores, and interested individuals are developed.  Prior to the event, coordinate flyer or postcards to stores in the locale. Find reader-boards and volunteers to distribute with posters and balloons for the opening reception and take down after the reception.

Portfolio—Develops portfolio of artists’ photos of art and artist statements.

Fundraising–Send letters out to list of companies targeted as potential donors, followup, write credit information for promotional materials.

Catalog—Arranges for professional photographer to take images at first venue, develops catalog with lead article, jurors’ statements, artists’ photos, and artists’ statements.  Works with printer through completion of catalog.

Please feel free to share your thoughts here in the comments.  We’re looking forward to seeing the fantastic range of artwork from our members in 2016.

Happy Solstice and Holidays,

Christina Fairley Erickson, Executive Director WA SDA Fiber Fusion Exhibition and Barb Matthews, WA state SDA Representative